Facilities Coordinator

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Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

· To support daily facilities management operations across all HSBC Singapore locations, managing business requests and feedback.

· To coordinate technician activities across all sites and monitor service delivery standards.

· To support site inspections, address operational issues and escalations, and ensure consistent service delivery across all sites.

· To oversee ISS cleaning vendor performance across all locations, conduct regular site inspections, and update inspection scores into Corrigo.

· To manage pest control vendor performance, including scheduling preventive treatments and addressing incidents promptly.

· To oversee landscaping services at all locations, coordinating vendor maintenance schedules and ensuring professional site appearance.

· To manage the Crown vendor for confidential waste collection across all HSBC sites, ensuring secure handling and compliance documentation.

· To process and coordinate access requests for site applications and systems, including PEV, Corrigo, and building access systems.

· To manage carpark space allocation and prepare quarterly Payment Authorization Forms (PAF) for carpark charges.

· To support health and safety management activities, including document updates, incident reporting, and participation in safety inspections and WE&O assessments.

· To support Corrigo work orders for reactive and preventive maintenance, monitor completion rates and SLA compliance, and provide justification for overdue work orders.

· To support minor projects and alteration & addition (A&A) works, including coordinating site access, monitoring work progress, and managing post-project snagging.

· To support monthly operations reporting decks covering service delivery KPIs, incident summaries, vendor performance, and H&S metrics for WE&O and TOFF meetings.

· To support comprehensive inventory of storage areas and assets across all sites, including furniture and equipment tracking.

· To support project handover documentation, coordinate handover meetings, and ensure defects are addressed within warranty periods.

· To support communications with business units, obtaining necessary approvals for operational changes, access requests, and service changes.

· To support documentation for internal and external audits, support pre-audit readiness reviews, and track closure of audit action items.

· To support pantry consumables management, including monitoring stock levels and coordinating replenishment.

· To support ad-hoc projects and additional responsibilities as directed by the client / manager, demonstrating flexibility and responsiveness to evolving business needs.

Location

On-site –Singapore

Job Tags

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

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