Legal Secretary (Banking & Finance)

The Company

Our client is a globally established international law firm.

The role

They are seeking a proactive and detail-oriented Legal Secretary to join our Banking & Finance practice within a private law firm. This role is responsible for providing high-quality secretarial and administrative support to Partners and Associates, enabling fee-earners to focus on delivering exceptional legal services to clients while ensuring the smooth day-to-day operations of the practice group.

Administration

• Prepare, format, amend and proofread legal documents, correspondence, agreements and presentations
• Manage document versions and ensure accuracy and consistency in formatting
• Handle printing, scanning, binding and filing of legal documentation

File Management

• Open, maintain and close client files in accordance with firm procedures
• Organize and manage physical and electronic filing systems efficiently
• Ensure documents and records are properly maintained and updated

Billing & Administrative Support

• Prepare bills, invoices and assist with billing-related matters
• Coordinate claims submissions and follow up where necessary
• Conduct ACRA searches and assist with corporate information retrieval
• Update and maintain client contact information in InterAction
• Coordinate conflict checks in compliance with firm policies and procedures

Diary & Travel Management

• Manage calendars, schedule meetings and coordinate appointments for fee-earners
• Arrange travel bookings, accommodation and itineraries where required
• Coordinate meeting logistics including conference room bookings and refreshments

General Support

• Liaise professionally with clients, external parties and internal stakeholders
• Provide administrative support to the Banking & Finance team on day-to-day matters
• Assist with ad hoc assignments and projects as assigned by fee-earners

The Next Step

Interested candidates may submit their resumes via this portal or email their CVs (in Word format) to Sign in to view email.

EA Reg No. R1217793

EA License No. 23S1593