Admin Manager

SINGAPORE EMPLOYMENT AGENCY SERVICES PTE. LTD.

Date: 15 hours ago
City: Singapore, Singapore
Salary: SGD 4,500 - SGD 7,800 / mo
Contract type: Full time
  • Develop, implement and review administrative policies, procedures and standard operating practices.
  • Oversee company-wide administrative functions and ensure smooth coordination between departments.
  • Manage company licences, permits, renewals and statutory documentation.
  • Coordinate with MOM, ACRA, CPF Board, IRAS and other relevant government authorities.
  • Monitor work pass applications, renewals, cancellations and compliance matters, where applicable.
  • Supervise recruitment coordination, employee onboarding and offboarding activities.
  • Review monthly payroll, salary records, CPF contributions and employee benefits.
  • Monitor company budgets, operational expenses and cost-control activities.
  • Verify invoices, payment records, quotations and financial supporting documents.
  • Prepare monthly operational performance reports for senior management.
  • Establish internal controls to minimise administrative errors and improve efficiency.
  • Handle confidential company information and maintain proper data protection practices.
  • Coordinate meetings, prepare agendas, record minutes and follow up on management decisions.
  • Manage vendor contracts, service agreements and supplier performance.
  • Identify operational issues and recommend improvements to management.
  • Ensure timely submission of statutory returns, declarations and regulatory documents.
  • Oversee office safety, security, maintenance and workplace facilities.
  • Handle customer complaints, staff grievances and escalated administrative matters.
  • Coordinate company projects, business activities and management assignments.
  • Review staff performance, provide guidance and ensure accountability within the administration team.
  • Manage company insurance, employee medical coverage and other administrative arrangements.
  • Maintain proper filing systems for audits, inspections and compliance reviews.
  • Coordinate business development support, client documentation and service agreements.
  • Ensure company resources, manpower and administrative processes are used effectively.
  • Perform other management and administrative duties assigned by the directors.

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