ADMINISTRATION MANAGER

We are seeking an organized, resourceful, and reliable Administration Manager to oversee our daily office operations, administrative systems, and facility management. You will streamline administrative workflows, support HR and licensing compliance, manage vendor contracts, and ensure a smooth, efficient workplace for all teams.

Responsibilities

• Oversee Office & Facility Operations: Manage day-to-day office administration, equipment maintenance, utilities, security, and workplace upkeep across the organization.

• Lead & Support Admin Staff: Supervise, train, and schedule administrative coordinators and support staff, ensuring timely completion of daily tasks.

• Manage Licensing & Regulatory Compliance: Track and renew business permits, SFA food shop/kitchen licenses , workplace safety records, and corporate insurance policies on time.

• Handle Vendor & Contract Management: Source, negotiate with, and manage service providers (cleaning, IT support, pest control, telecoms, office supplies) to ensure cost-effectiveness and reliable service.

• Support HR & Corporate Admin: Coordinate staff onboarding/offboarding logistics, work pass administration (MOM applications/renewals), leave records, and company-wide communications.

• Control Admin Budgets & Records: Prepare and monitor the administrative budget, verify vendor invoices, and maintain accurate, well-organized physical and digital company records.

• Bachelor’s degree in Business Administration, Management, or a related field.

• 5 years of administrative experience .

• Strong organizational, leadership, negotiation, and Microsoft Office skills with high attention to detail.