Operation Admin Assistance

We are seeking an organized and detail-oriented Operation Admin to provide administrative support to our team. The successful candidate will be responsible for processing service orders, scheduling and product ordering etc.

Responsibilities

• Process service orders accurately to support operational workflows
• Maintain and update daily technician schedules to optimize resource allocation
• Order required products and materials to ensure uninterrupted operations
• Scan and digitize important documents for efficient record-keeping and retrieval
• Perform administrative tasks such as filing, data entry, and correspondence to support office functions
• Collaborate with team members to coordinate office activities and maintain smooth operations
• Manage inventory control by monitoring stock levels and replenishing supplies as needed
• Update inventory system promptly upon receipt of goods to ensure accurate records
• Undertake ad hoc assignments to support team needs and operational efficiency

Required competencies and certifications

• Proven experience as an administrative assistant or in a similar role
• Proficient in Microsoft Office, especially Excel and Word, to prepare reports and manage data
• Ability to prioritize tasks and multitask effectively in a fast-paced environment
• Ability to communicate in Mandarin with clients and counterparts to facilitate clear interactions
• Minimum “O” Level or equivalent educational qualification

Preferred competencies and qualifications

• Excellent organizational skills and attention to detail to ensure accuracy and efficiency

Other Information

• Location: Ang Mo Kio Industrial Park
• Working hours: Mon-Fri 8:30am to 6pm / Alternate Sat 8:30am to 12:30pm