Contract Admin Assistant (Facilities & Corporate Services) | Up to $2,900 | 1-Year Renewable Contract

Contract Admin Assistant (Facilities & Corporate Services) | Up to $2,900 | 1-Year Renewable Contract

Location: Alexandra

Salary: Up to $2,900/month

Working Hours: Monday–Friday, 8.30am–6pm

Contract Duration: 1 year (yearly renewable)

Start Date: By 24 November 2026

Key Responsibilities

General Administration

• Coordinate meetings, including meeting room bookings and refreshments.

• Prepare, photocopy, scan, bind, file and archive documents.

• Arrange courier services and stationery orders.

• Support departmental correspondence and general administrative matters.

Facilities Administration

• Process purchase requisitions and purchase orders.

• Review quotations from vendors and service providers.

• Verify and process invoices against approved quotations and contracts.

• Maintain contracts, maintenance records, utility documents, tender files and audit documentation.

• Prepare inter-company billings, debit notes and supporting documents where required.

• Support workplace safety documentation and risk assessment records.

• Administer employee facial recognition registration, access cards and access control records.

Facilities Operations

• Assist with regular site inspections to identify maintenance, housekeeping, safety and operational issues.

• Coordinate follow-up actions with vendors, landlords and internal stakeholders.

• Support facilities audits, compliance inspections and operational reporting.

Projects & Tender Support

• Coordinate tender documentation, vendor communications and meeting arrangements.

• Assist with RFI submissions, document control and filing.

• Support project administration, progress tracking and stakeholder coordination.

Corporate Services Administration

• Manage incoming mail and courier deliveries.

• Monitor office consumables, stationery and pantry supplies.

• Coordinate name card orders and replenishment activities.

• Support administrative records for company, demonstration and patrol vehicles.

Interested candidates, please send your updated CV to Sign in to view email OR Telegram @jocelynchan

Jocelyn Chan | Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R1331820