Office Adminstration Executive (1 Year Contract)

Responsibilities

• Handle day-to-day office administrative duties and ensure smooth office operations.
• Process invoices, including stamping, data entry and ensuring the relevant copies are forwarded to the Finance Department for payment processing.
• Arrange and coordinate dispatch duties, including depositing cheques at the bank and providing backup support for the company's dispatcher during periods of absence.
• Maintain proper filing and documentation.
• Support the recruitment process by downloading and reviewing CVs from recruitment portals.
• Contact shortlisted candidates to arrange interview appointments and provide a brief explanation of the job scope.
• Coordinate interview schedules, book meeting rooms and circulate CVs to the relevant hiring personnel.
• Liaise with recruitment agencies on candidate submissions and interview arrangements.
• Assist in planning and organising monthly staff engagement and recreational activities and overseas incentive trips.
• Coordinate event logistics, including liaising with vendors, purchasing refreshments and fruits, and setting up event venues.
• Assist in organising festive celebrations, including Chinese New Year activities, packing festive goodies and coordinating Lo Hei events.