Admin & Facilities Executive

We are a growing SME with 90 person in the company. Operational efficiency and ground coordination are critical to our success. We need a energetic and resourceful Admin & Facilities Executive to take charge of our assets such as property, tools, machinery, documentations. You will work closely with the project and HR team and provide assistance where required. If you have 2+ years in a similar or related field, apply now!

Fleet & Machinery Mangement: Oversee company vehicles(road tax, servicing, inspections, insurance). Maintain in/out logs for machinery and heavy equipment(generators, forklifts, power tools) and manage LE/LM/LG safety certification schedules.

Tool & Asset Inventory Control: Log, track and handle physical issuance and collection/withdrawal of uniform, tools, electronic devies during onboarding, site deployment or exit.

Site Paperwork & Training Recrods: Maintain worker training logs and safety certifications. Prepare and submit site mobilization forms including Permit to Work (PTW), Risk assessments, and worker bio-data to main contractors.

Tenancy & Field Support: Oversee tenancy agreements (Dormitories, offices, Warehouse). Escort workers for routine/emergency hospital appointment visits, airport pick up and drop off. Provide assistance for WICA/FWMI/any other insurance related claims.

Other Administrative Matters: To assist where required.

-Min 2 Years experience in a related field/job in Singapore

-Familiar with PTW submissions, safety training logs, inventory tracking

-Valid Class 3 Driving License(Required for Property/Vehicle & hospital visits)*Not a must but good to have.

-Resourceful, Organised, Automative and takes initiative

-Responsible and reachable 24/7 in the event of emergency/medical

Location: Woodlands

Working Hours: 5.5 Days Work Week