Receptionist Administrator (Monday - Friday)

About the Role

We are seeking a friendly and well-organized Receptionist to join our team! You will play a key role in creating a positive first impression and ensuring smooth day-to-day administrative operations.

Key Responsibilities

Visitor Management-

• Greet and welcome guests warmly, ensuring a professional and pleasant experience that reflects positively on the company

Administrative Support-

Assist in a wide range of administrative tasks to keep operations running , including but not limited to:

• Scheduling appointments and organizing calendars
• Managing incoming calls, emails, and other communications
• Sorting and distributing mails
• Data entry and maintaining accurate records
• Handling expense reports
• Providing general office management support
• Ensuring the office environment is clean, tidy, and well-stocked
• Ensuring meeting rooms are set up and ready for scheduled meetings
• Assist with meeting minutes
• Support event planning including sourcing, preparing materials and liaising with vendors
• Support training sessions and workshops
• Coordinating travel arrangements (if any)
• Performing other administrative duties as assigned by supervisors

Requirements

• Proficiency in office software (example Microsoft Office)
• Previous experience in a similar front desk, receptionist, or administrative role
• Strong customer service orientation and excellent interpersonal skills
• Proficiency in Mandarin (spoken) to communicate with Mandarin-speaking guests and vendors