Japanese Speaking Executive Assistant

[Job ID: 1608472]

Job Summary

An administrative professional role supporting senior leadership through efficient office administration, travel coordination, and accounting support.

Responsibilities

• Manage accounting documentation for the office, including payment processing, expense calculations, disbursements via the accounting system, and accurate record keeping of payment and receipt transactions.
• Coordinate business travel arrangements such as flight and accommodation bookings, airport transfers, and visa documentation in line with meeting schedules.
• Receive and support guests, including arranging business lunches, dinners, and related logistics.
• Provide administrative and logistics support for internal and external business functions and events, including transportation, accommodation, restaurant, and meeting room arrangements.
• Manage department assets and miscellaneous office supplies.
• Maintain an organized administrative documentation system, including confidential and important records.
• Perform other administrative tasks as assigned.

Requirements

• Minimum 2 years of experience in an administrative role.
• Proficiency in MS Office applications and accounting systems such as SAP.
• Proficiency in Japanese language (JLPT N1 or business-level speaking, reading, and writing) for liaising with Japanese-speaking clients and stakeholders.
• Demonstrates a positive attitude with a strong willingness to learn.

If you are interested in the role, please feel free to contact me at

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EA Personnel Name: Ochi Madoka

EA Personnel Registration Number: R24125474

EA License No.: 07C5771