HR Assistant

We are seeking a suitably qualified HR Admin to support recruitment, manage monthly payroll, and assist with daily human resource operations.

Responsibilities

• Work closely with hiring managers to understand manpower requirements, candidate profiles and Recruitment timelines
• Prepare and publish job advertisements and identify appropriate recruitment channels.
• Screen applications, conduct preliminary interviews and coordinate interviews with hiring managers
• Conduct reference checks and follow up on job offers
• Coordinate the onboarding process, including employment documentation, orientation and necessary internal arrangements
• Prepare employment-related documents
• Monitor the validity and renewal of work passes
• Maintain and update employee records and p-files
• Dormitory Administration
• Accurate maintenance of dormitory records
• Coordinate dormitory applications, allocations, and check-in/check-out arrangements for foreign employees.
• Manage end-to-end monthly payroll for blue-collar employees
• Collect and verify attendance, overtime, allowances, leave and claims
• Calculate salaries, overtime pay, deductions and adjustments accurately and within the stipulated
• Address payroll queries, rectify discrepancies and maintain payroll records
• Ensure the strict confidentiality of all payroll information
• Provide support for HR ad hoc tasks as assigned

Requirements

• Minimum 1 years of relevant HR experience
• Knowledge of local labor laws, including the Employment Act and Ministry of Manpower (MOM) procedures and systems
• Proficient in Microsoft Office applications to manage HR documentation and reporting
• Ability to work independently with initiative and accountability
• Resourceful, proactive, and detail-oriented with a positive work attitude