Admin Assistant

Responsibilities

General Administration & Executive Support (10%)

• Coordinate and schedule meetings (Microsoft Teams or physical meetings), including meeting room bookings and refreshments where required
• Provide general administrative support, including document preparation, photocopying, scanning, binding, filing, courier arrangements, and stationery ordering
• Support departmental correspondence, record management, and document archiving
• Undertake ad-hoc administrative duties and projects as assigned by the Head

Facilities Management & Operations (60%)

• Process purchase requisitions and purchase orders.
• Review quotations from vendors and service providers for completeness and compliance.
• Track, verify and process invoices against approved quotations and contracts, ensuring accurate coding and timely payment.
• Maintain records, contracts, maintenance documentation, utility records, tender documentation and audit files.
• Retrieve and consolidate documents from various sites (e.g. utility bills, landlord documents) for reporting, audit and cost allocation purposes.
• Prepare inter-company billings, debit notes and supporting documentation where required.
• Support the administration of hazard reporting and workplace safety records.
• Assist the Risk Assessment Officer in maintaining risk assessments for Facilities, Finance and MD Office functions.
• Administer facial recognition registrations, card access and access control records for Singapore employees.

Corporate Services Administration (20%)

• Manage the receipt, sorting and distribution of incoming mail and courier deliveries.
• Administer office consumables and stationery inventory, including name card orders.
• Coordinate pantry supplies and replenishment activities.
• Support the administration and record management of company vehicles, demo vehicles and patrol vehicles.

Corporate Social Responsibility (CSR) Support (10%)

• Provide administrative and coordination support for CSR programmes and initiatives.

Requirements

• O levels/ Diploma in administrative/business support functions.
• Savvy in IT and Microsoft applications, excel, word, power point
• Possess positive attitude and initiatives
• Good communication skills and written skills
• 1 year renewable contract with full benefits + completion bonus

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

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People Profilers Pte Ltd

Tel : 6950 9753

EA Registration Number: R1111375

EA licence number 02C4944

EA Personnel: Lee Hui En Ashley