Operations Admin Executive

Job Description

• Perform general administrative duties

• Manage and maintain accurate records and documentation for import/export operations, including customs declarations, shipping manifests, and compliance paperwork

• Process and coordinate customs documentation, liaising with customs authorities and freight forwarders to ensure timely clearance of goods

• Assist in production planning, operations coordination, and reporting activities.

• Support the coordination of inbound and outbound shipments, tracking goods and updating stakeholders on status and delivery timelines

• Maintain and update systems and databases with accurate shipping and logistics information

• Communicate with internal teams, clients, customs brokers and logistics partners to resolve operational issues and ensure smooth workflows

• Support the preparation of audit documentation and assist with regulatory inspections when required

• Other ad-hoc duties as assigned

Requirements

• 2-4 years of experience in administration, operations coordination, shipping, or manufacturing environments.

• Possess a Higher NITEC / Diploma qualification

• Knowledge of import/export procedures and shipping documentation is preferred.

• Proficient in Microsoft Office applications. Prior experience with SAP system an advantage

• Strong organizational, communication, and multitasking skills.

• Meticulous, responsible, and able to work independently

• Comfortable working in a strong, aromatic environment