Admin & Accounts Executive

Company Overview

Maha Yu Yi Pte Ltd is a family-run Chinese bookstore at Bras Basah Complex, serving readers, schools, libraries and institutions with a wide range of Chinese books and educational materials.

Beyond bookstore retail, our work includes school and library supply, book fairs, publications, online sales and other book-related projects.

Job Summary

We are looking for a reliable, organised and detail-oriented person to handle routine accounting and daily administration.

The role includes invoices, payments, reconciliation and follow-up on accounting matters, as well as supporting school and library orders and book-related administration. You will be responsible for keeping routine matters organised, accurate and followed through.

Full-set accounting is not required. Basic guidance on our internal systems and procedures will be provided.

Responsibilities

• Handle routine Accounts Payable (AP) and Accounts Receivable (AR), including invoices, credit notes, payments, reconciliation and maintaining supporting records
• Check and process daily POS and online transactions in Microsoft Dynamics 365 Business Central
• Identify and follow up on accounting discrepancies, escalating when necessary
• Follow up with customers and suppliers on outstanding accounting matters
• Support school and library orders, title lists and book information
• Keep track of deadlines and outstanding items and follow up as required
• Provide general administrative and operational support

Requirements

• Good working proficiency in English and Chinese, including reading and writing, to handle Chinese book titles, publisher information, documents and work-related correspondence
• Strong organisational skills and attention to detail
• Able to work independently, prioritise tasks and follow through on outstanding matters
• Comfortable working with numbers, documents and computer systems
• Comfortable using Microsoft Excel
• Fast learner who can pick up new systems and processes
• Basic accounting knowledge or experience in invoicing, payments, AP/AR or reconciliation is an advantage
• Applicants from Chinese Studies, Chinese Language, Business Administration, Accountancy or related fields are welcome
• Experience with Microsoft Dynamics 365 Business Central is an advantage

Other Information

Flexible Working Hours

• Open to discussing reduced working hours of at least 30 hours per week over five workdays, depending on candidate experience and suitability
• Accounting and follow-up responsibilities remain the priority; selected administrative duties may be adjusted according to agreed working hours

How to Apply

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• Résumé or summary of work experience
• Expected salary
• Availability or notice period

Only shortlisted candidates will be contacted.