Office Admin Manager

We are seeking a highly organized and proactive person to provide recption service and administrative support to the team. Responsible for overseeing the company’s daily administrative operations and front desk management, ensuring a professional, efficient, and well-organized office environment.

Key Responsibilities

• Manage overall office administration, facilities, and daily operational matters;
• Oversee front desk reception duties, including welcoming guests, handling incoming calls, mail, and deliveries;
• Coordinate meeting room arrangements, visitor registration, and hospitality services;
• Manage office supplies procurement, vendor coordination, and workplace maintenance;
• Coordinate company events, meetings, travel arrangements, and staff logistics support;
• Develop and improve internal administrative processes, policies, and office procedures;
• Liaise with external service providers, landlords, government agencies, and business partners when necessary;
• Maintain company records, administrative documents, contracts, and filing systems;
• Support onboarding arrangements and general HR administrative matters;
• Assist management in budgeting, expense tracking, and administrative cost control;
• Ensure office operations comply with internal policies and relevant regulatory requirements;
• Handle ad hoc administrative and operational assignments.

Preferred Qualifications / Skills

• Strong organizational, multitasking, and coordination abilities;
• Professional presentation and communication skills;
• Service-oriented, proactive, and detail-oriented personality;
• Ability to maintain professionalism and confidentiality;
• Proficiency in Microsoft Office and common office management tools;
• Prior experience in office administration, reception, or operations roles preferred;
• Fluency in English and Chinese is preferred.

Start date: Immediately

Work location: One North

Interested applicants please apply and/or send your resume to ***email_hidden***