SECRETARY (SINGAPOREAN/PR ONLY)

(Reporting to CEO and Group Financial Controller)

Job Responsibilities

Secretary

· Assist and support Group CEO and Senior Management in scheduling meetings, appointments and performing concierge services.

· Make reservations including amendments for air tickets and hotel bookings, and limousine services for the CEO, Management Staff, employees and travelling guests.

· Assist in Work Pass and VISA renewals and applications for employees and guests who are visiting Singapore or travelling overseas whenever required.

· Answer phone calls, take messages and handle all correspondence.

· Maintain diaries and arrange appointments.

· Maintain and supervise pantry supplies, stationery, toiletries, and other office consumables.

· Supervise cleaners and ensure the office environment is neat and well-maintained.

· Type, prepare and collate reports. Remind finance managers to furnish their annual budget, financial reports, inventory reports, aging reports, sales reports, etc.

· Ensure proper filing of documents.

· Prioritize workloads.

· Implement new procedures and administrative systems.

· Liaise with relevant organizations and clients.

· Coordinate mailshots and similar publicity tasks.

· Log or process bills or expenses.

· Act as a receptionist and/or meet-and-greet clients/guest.

· Recruit, train and supervise junior staff.

· Ensure accurate and timely payment of bills.

· Neat, sharp and meticulous.

· Ability to communicate with all levels.

· Ability to work long hours and participate in ad-hoc projects.

· Occasionally assist on bookings over weekends.

Personal Assistant

· Run personal errands.

· Prepare specialized reports.

· Familiar with Online Banking.

· Keepa record of all personal expenses and ensure settlement of bills on a timely basis.

· Manage schedule.

· Look into meals and other dietary requirements.

· Maintain the utmost confidentiality with sensitive information.

· Other ad-hoc duties as assigned.

· Minimum Diploma preferred.

· Good command of spoken and written in English.

· Proficient in MS Office & Goggle Calendar.

· Meticulous and organized.

· Abilityto work independently and as part of a team.

· Abilityto handle confidential information with discretion.

· Ability to multitask and prioritize tasks effectively.

· Comfortable to work in fast paced environment.

Short-listed candidates will be notified.